Ensure that none of these options have been selected and then click on ‘Next’. Ensure that no other option has been selected and then click on ‘Next’.Ī list of exceptions will appear in the next window. In the next window, check the box of ‘display a Desktop alert’ by clicking on it. Make sure that none of these conditions have been checked and then click on ‘Next’ at the bottom of the page.Ī small message will appear asking you if you want this rule to be applied to every message you receive. In the next window a list of conditions will appear. If you are using an older version of Outlook (Prior to Outlook 2010) then please note that the option you need to select here is ‘Check messages when they arrive’įrom the bottom of the window, click on ‘Next’ Under the section fro ‘Start from a blank rule’ select the option to ‘Apply rule on messages I receive’ Then, from underneath the ‘Email Rules’ tab, select the ‘New Rule’ tab When the window for Rules and Alerts appear, ensure that you are on the ‘Email Rules’ tab at the top of the window. Ensure you are on the ‘Email Rules’ tab.From here, select ‘Manage rules & alerts’ Then, on the right hand side a small drop down list will appear. When the list of suggestions appear, selection on the option for ‘Rules’
Step by step process to Create a rule to get notifications for all mail:įor the purpose of this tutorial, I will be signing into an example Outlook account.Īt the top of the page, type in ‘rules’ in the reach bar.
If you would like to set up notification for all your email folders in Outlook, then follow the upcoming step by step process. If users don’t receive a notification for this email, there is a high probability that they will not see the email. There are often times where an important email can accidentally end up in the wrong inbox. In order to increase productivity, Outlook does not display notifications from other folder as the emails that have a higher priority are usually in the inbox folder, therefore receiving notifications for other insignificant folder can be quite distracting and can often lead to users spending too much of their time in other folder rather than focusing on the important mail in their inbox. Since only important mail usually ends up in your inbox folder, users receive a notification for every email that enters that folder. Outlook has this as a default feature as it is a feature that is designed to help users organise their mail in an efficient way. Why is this the default setting in Outlook?Īs I briefly mentioned above, the default setting in Outlook means that users can only receive notifications for mail that goes into their inbox and not in any other folders. Please note that if you are using a version of Outlook that is older than Outlook 2010, then there is a slight difference to step 7 of this process which will be explained in the step by step process section of this blog post.
Go to Outlook and sign in using your credentials.Creating a rule to get notifications for all mail:
OUTLOOK NOTIFICATION FOR FOLDER HOW TO
In this blog post, I will outline how to create a generic Outlook rule that will make notifications display for any incoming mail regardless of what folder it goes into. This can also have an impact on the company if the email is important and it is crucial to reply on time. Although some might find this default Outlook setting to be useful as it doesnt notify you about mail that could be unimportant, many users find this feature to be frustrating, as mail often accidentally ends up in the wrong folder and users don’t get a notification about it. You may also have realised that Outlook only displays desktop notifications for mail that goes to your inbox folder. If you’re the type of Outlook user that likes to have their mailbox organised, then it’s very likely that you use a lot of rules to manage all the different mail that comes into your different folders.
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